Assets with Open Defects

For information on how to mark reported defects as repaired, see the Managing and Repairing Defects section on this page.

The Assets with Open Defects report displays all assets that currently have defects reported and not yet repaired. You can filter your search to narrow the search results and resolve the open defects. 

The benefit of this report is that after a mechanic corrects the defect, they will be able to note the correction was made within Ground Traffic Control.

1. To access the Open Defects screen, from the main menu, select Assets, and then under Maintenance, click Open Defects.
2. Click Filters, define the following criteria to narrow your search results, and then click Apply:

   Config Type	Select the configuration that was used when conducting the inspection.
   Asset No	Select either All Assets to display defects for all assets, or a specific asset to display only its open defects.
   Location Filter	Select a specific location by which to filter or leave it on All Locations option to generate the report.
   Asset Type	Select a specific asset type by which to filter or leave it on All Types to generate the report.
   Defect Status	Select the severity of the status for the asset for which you are searching.
   Attribute Filters	Select a custom-defined, characteristic that is assigned to one or more assets, creating customizable groups to filter the report. See the Admin Attributes topic.
   Select Attributes	If a preset Attribute filter is not set and chosen in the Attribute Filters list, you can select specific attributes by which to filter your search results. Reset this filter each time you run the report.

   The results table lists the following information about your assets:

   	Click to display the available asset information
   Asset No	Click to display all EVIRs reported for that asset.
   Type	Displays the type associated with the asset. Possible types are: Dolly, standard, and trailer.
   Manufacture	Displays the manufacturer associated with the asset.
   Last Inspection	Displays the date and time of the previously performed inspection. Click to open that EVIR.
   Current Zone	Displays the zone in which the previously performed inspection was conducted. Click to open a pop-up and display the location on a map.
   Location	The location where the asset is assigned.
   Status	Displays the status of the asset. Options include:  Indicates that there was one or more unrepaired critical defect reported for the asset.  Indicates that there was one or more unrepaired non-critical defect reported for the asset.
   Defects	Displays the current number of open defects for the asset. Click to display the open defects page for that specific asset.
   Asset	Select the asset checkbox then click Print to print defect details for that selected asset.

3. On the top-left of table, click  to export and view the data in a CSV file or click  to export data to an extended CSV file.
4. Select an asset in your results, then select either the Shop Copy or Standard print option to print the asset defects.
5. Click the Show Defect Details to display the Defect Details report for the selected asset, listing all the current defects.

Managing and Repairing Defects

In order to view defects and options for managing them, click on the number of defects for a specific asset. You can also click on Show Defect Details to get a list of defects for all assets currently visible.

This will take you to the Open Defect Details page, which lists details for all defects as well as options for managing them.

1. Repair: If the defects have been repaired or do not require repair, selecting this checkbox will allow you to mark the defect and remove it from the list. You may select multiple defects to repair at a time.
2. Print: If shop copies need to be printed, check the Print box for each defect to be printed, then click Print Selected below.
3. Pending: If work has begun on the listed defect but cannot be completed at this time (e.g., parts on order), click the Pending box, then Mark Selected as Pending below. 
4. Repairs Required: If work has been done to correct the selected defects, click this button.
5. Repair Unnecessary: If work is not needed to correct the selected defects, click this button.

Repairs Required

Details about the work can be entered here.

1. Technician: Shop leads can select which mechanic performed the repair, while mechanics will only have themselves as options.
   Repair Time: Mark the billable time here.
2. Repair Notes: Choose from a pre-set list of notes on what repair was done.
3. Ref No.: If a work order or other paperwork is attached to this repair, the reference number can be added here.
4. Additional Notes: Anything that needs to be notated about this repair that is not covered by the other options may be added here.
5. Certify: Once all information has been filled out, click the blue button to certify the repair as complete.

Repairs Unnecessary

If no work needs to be done, the defect can be signed off here.

1. Technician: Shop leads can select which mechanic performed the review, while mechanics will only have themselves as options.
2. Ref No.: If a work order or other paperwork is attached to this review, the reference number can be added here.
3. Additional Notes: Anything that needs to be notated about this review that is not covered by the other options may be added here.
4. Certify: Once all information has been filled out, click the blue button to certify the review.