Assets are vehicles, trailers, dollies, or any other piece of equipment that has a GPS unit installed on it. Assets also include equipment that may not have a GPS unit but will have an inspection performed on it. Every asset has both required and optional information that can be included in reports throughout Ground Traffic Control. Use this section to modify those properties.
Managing assets is important for accurate reporting and association between GPS data transmitted to Ground Traffic Control and the assets in any fleet. Use this area to manage the properties associated with each asset.
To access Manage Assets, from the main menu click Manage, then go to Assets and click Assets.
In the top-right corner, click Filters to show/hide the drop-down lists. Select the appropriate filter from each list and click Apply to display the corresponding assets:
- Location Filter: Select a location where the asset is assigned.
- Asset Type: Displays the current vehicle type given to an asset.
- Asset Status: Select to display Active, Inactive, or both.
- Speed Classification: Select one of three speed classifications: Standard Speed, Truck Speed, and Undefined.
- Attribute Filters: Displays characteristics that can be assigned to one or more assets, creating customizable groups. This preset filter can be applied to the report through this drop-down Attribute Filters Admin.
- Expiry Type: If assets have been assigned an expiry, select the specific expiry to filter only those assets.
- Select Attributes: If a preset Attribute filter is not set and chosen in the Attribute Filters drop-down, specific attributes can be selected and the results will be filtered. This will need to be selected each time the report is generated.
Note: If an asset is “Auto Created” it will be assigned UNKNOWN for the location.
Actions: Select from one of the following actions (if the action is grayed out, one or more assets must be selected):
- Edit: Select one asset from the list and click Edit to edit all of the properties of that asset. If you select multiple assets you can only edit common elements such as manufacturer, height, weight, etc.
- Legacy Expiry: If previous expiries were used, click to edit those.
Note: It is not recommended to use the Legacy Expiry. Use the “Expiry” button for the latest in functionality.
- Expiry: Select an asset and assign a preset expiry. Those expiries must be configured in the Manage Expiry section of Ground Traffic Control.
- Add: Add a single asset at one time by clicking the Add
- Import: Use the CSV import method to import assets in bulk.
- Asset No: The asset that is being reported. Clicking on the Info icon will display the available information for the asset. Clicking on the Asset No will display all of the inspections reported for the asset.
- Status: The status is referring to the EVIRs associated with asset and also include what the “Asset Status” is:
- This icon indicates that there are no inspections reported for the asset.
- This icon indicates that there were critical defects reported for the asset that have not been repaired.
- This icon indicates that there were non-critical defects reported for the asset that have not been repaired.
- This icon indicates that there are no defects reported for the asset and all previously reported defects have been repaired.
- This icon indicates that the asset is marked as “Active” and will display in Ground Traffic Control reports.
- This icon indicates that the asset is marked as “Inactive” and will be excluded from Ground Traffic Control reports.
- GPS ID: If the asset has a GPS ID assigned to it, it will be listed in this column.
- Tag: If the asset has an RFID Asset Tag assigned to it, the ID will be in this column.
- Type: The type associated with the asset, typically only used for extended assets such as dollies and trailers.
- Subtype: The sub type associated with the asset if applicable.
- Location: The location the asset is associated with. This is specific to the location filters throughout Ground Traffic Control.
- EVIR Mileage: The mileage as reported on the most recent EVIR associated with the asset.
- In Service: The date the asset was placed into service as entered when the asset was created.
- Manufacturer: The specified manufacturer of the asset as entered when the asset was created.
- Maintenance: If specified, the company that is responsible for maintaining the specific asset.
- License Plate: The license plate of the asset as entered when the asset was created.
- VIN: The VIN as it was entered when the asset was created.
- ECU VIN: The VIN as reported by the ECU.
- Exsid: An identifier used for assets that are referenced by a number or ID outside of Ground Traffic Control.
Note: Columns can be shown or hidden by clicking on the Show/Hide Columns button.
Create a New Asset
From the Manage Assets page, click Add to open the New Asset dialog. Once the asset information has been entered, click Save to create the new asset and close the dialog.
(Required) Select the asset type that applies to the asset. This is based on the type of Asset tag affixed to the asset. A standard will be used for most assets, but this can be changed if the asset is a dolly or trailer. “Unknown” is assigned to an asset if it was auto-created.
(Required) The unique identifier that Ground Traffic Control uses to identify the asset.
Power Unit No
(Required) The unique power unit number that is displayed on driver logs within ELD. This is normally identical to Asset No, but may be edited to a different value.
Checkbox to indicate whether the asset is an ELD device.
Select a subtype to further classify the asset(s) based on the subtypes listed in the Subtypes section below.
(Required) Select either Standard or Truck speed classification for the asset.
Standard Speed: Observes automotive speed limits.
Truck Speed: Observes tractor-truck speed limits.
If the speed classification is set to Undefined, the Standard speed limits will be used when calculations are made for the asset.
(Required) The Ground Traffic Control location filter the asset should be associated with.
The asset’s license plate.
Manually entered vehicle identification number for the asset.
If applicable, the vehicle identification number as reported by the ECU. This cannot be changed or manually entered.
This manually entered field has been discontinued, although information can be seen from previous inputs. Use the Manufacturer drop down to select the asset’s manufacturer.
Select the asset’s manufacturer. This drop down is based upon the Manufacturer attribute list found in Admin Attributes. The default list is included with each new account.
Select the state or province where the asset is registered.t
Select the company used for repairs and/or maintenance of your asset. This drop-down is based upon Maintenance Companies found in the Admin Attributes. The default list is included with each new account.
The RFID number off the asset tag affixed to the asset for performing inspections.
If the asset is already associated with a GPS ID, it must be set to None and saved prior to changing. Once set to none, editing the properties again will allow the assignment of the GPS ID as long as the particular ID is not already assigned to another asset.
Customer fields can be configured for input of asset properties. See the Custom Fields section below for configuration of these fields.
If the asset will have inspections performed on it using either the Connect tablet or the 2010 handheld, select which device will be used.
GPS Device Type
This field is automatically populated with the type of GPS device that previously phoned home.
Previously, assets would send their data via Radio. This would be the address of the radio receiver.
External System Identifier
Some assets have an additional identifying number or name used in systems outside Ground Traffic Control.
Hubometer Mileage Offset
Enter the current physical reading of the asset’s Hubometer to accurately display the reading in reports.
Asset Engine Hours
(Required) Enter the current physical reading of the asset’s engine hours.
In Service Date
(Required) Enter the date that the asset was placed into service.
Set the status of the asset to either Active or Inactive. Inactive assets will not be displayed in reports throughout Ground Traffic Control.
Setting an asset inactive does not remove it from monthly billing, only from showing in reports. Billing is based on the total number of GPS IDs attached to your account. To stop billing for an asset, see Service Deactivation.
The asset’s physical height in feet.
The asset’s physical weight in pounds.
Weight per axle (lbs)
The asset’s physical weight per axle in pounds.
The asset’s physical width in feet.
The asset’s physical length in feet.
Are you carrying Hazardous Materials?
Specify if the asset will be carrying hazardous materials by specifying the type from the drop-down menu.
The Height, Weight, Width, Length, and Hazardous Materials options should be included for assets with a Connect tablet installed that has the Navigation application so appropriate routing is maintained for the asset.
Edit an Existing Asset
From the Manage Assets page, there are two ways of editing one or more assets. Click the pencil icon next to an asset to edit that asset’s properties in the Edit Asset dialog. See the fields in Create a New Asset because they are the same. Once you have updated the asset information, click Save to save the information and close the dialog.
Or, you can edit the properties of multiple assets at one time. Click the asset in the list or click its check box to select the asset and add it to the Basket at the top.
Click the basket to show all the assets that are selected, which will be affected by editing their properties.
Once the desired assets have been selected, click Edit above the results to open the Multi Asset Edit dialog.
Update the asset properties for one or more assets. If multiple assets are being edited, some fields are grayed out and cannot be changed/input. Edit a single asset to modify these properties.
- Custom Fields: (Single Asset Editing Only) Customer fields can be configured for input of asset properties. See the Custom Fields section below for configuration of these fields.
- Multi Asset Editing Warning: If multiple assets were selected when clicking the “Edit Button” each of those assets that will be affected by the changes are listed.
- Save and Save/Clear Basket: Once the changes have been made
When assigning GPS IDs to assets, it is beneficial to treat GPS IDs as physical objects, and assets as having one slot for GPS IDs. If an asset needs to have a different GPS ID assigned to it, the old ID must be unassigned first before the new ID can be assigned.
Assigning GPS IDs
- Click the Edit button to open the edit window for a selected asset.
- Go down to the GPS ID field.
- Click the dropdown. It will list all unassigned GPS IDs in the current account.
- Select the ID matching the GPS unit installed in the vehicle.
- Click Save.
If your only two options for ID are the old ID and None, you will need to unassign the ID first.
If you show a list of available IDs but do not see the ID you are looking for, it may be assigned to another asset or located in an Auto-Created Asset.
Unassigning GPS IDs
- Click the Edit button to open the edit window for a selected asset.
- Go down to the GPS ID field.
- Click the dropdown to change from the assigned ID to None.
- Click Save.
Unassigning a GPS ID from an asset does not remove it from your monthly billing. Monthly billing is based on the total number of GPS IDs attached to your account. To stop billing on an asset, see Service Deactivation.
Fix an Auto Created Asset
It is recommended that the replacement GPS unit be assigned to the asset before it is installed and powered on for the first time; however, sometimes this is not possible or does not happen. If a GPS unit is powered on but not associated with an asset inside of Ground Traffic Control, it will create an “Auto Created Asset” that will need to be either updated or re-assigned.
If the GPS unit was installed into a new asset and triggered an Auto Created asset, simply update the properties for that asset.
If the GPS unit was installed into an existing asset but triggered an Auto Created asset, the GPS ID must be unassigned from the Auto Created asset and then assigned to the appropriate asset. To re-assign the GPS ID to the correct asset, follow these steps:
- Set the GPS ID of the existing asset to None.
- Set the GPS ID of the Auto Created asset to None.
- Set the GPS ID of the existing asset to the GPS ID that was associated with the Auto Created asset.
See the article on Auto-Created Assets for more information.
It is not possible to delete assets, hide them, or simply set their status to Inactive.
- A fast and efficient way of updating or creating multiple assets is by importing them via CSV file.
- From the Manage Assets page, click the “Import” button. This will open the Import Assets pop-up.
- It is recommended that you download at least the template prior to uploading driver information. This will ensure the format of the CSV is correct. The pop-up gives you the option to download a Sample Template or a Complete Set. The complete set includes a formatted CSV with all of the current assets’ information. This set is a good way to modify multiple assets at one time.
- If you already have a formatted CSV file that you wish to upload, without downloading a sample or set first, click the Skip
- Click the Browse button and select the CSV file that you wish to import and click open.
- If the CSV file you are importing, such as the example and complete set, the file will have headers. If you have created your own and it does not have headers, you must uncheck the CSV Import Has Headers checkbox.
- Click Submit.
The import process will prompt the download of a CSV file after clicking on the Submit button. If the CSV file that downloads contains the words “No Rows Found” the import was successful. If there are rows of information, there were errors with the import. The error is indicated at the far right side of the data.
CSV columns need to be in the following order:
- Asset Id (Empty for Adding/Required for Editing)
- Asset No.* ±
- ECU VIN (cannot change – display only)
- Deprecated Manufacturer
- Zonar Tag ID (numeric) ±
- GPS Id** for update ±
- Inspection Device
- GPS Device Type (cannot change – display only)
- Radio Address ±
- Hubometer Offset
- Engine Hours
- In-Service Date (format is MM/DD/YYYY)*
- Status (Active or Inactive)
- Weight per axle
- Hazardous Materials
- Custom Field 1
- Custom Value 1
- Custom Field 2
- Custom Value 2
- HOS Device Type (must leave blank in import and toggle via the website)
- Power Unit NO
- Speed Classification
* Required Fields
± Value must be unique for each Asset
** You can only update assets that are already in Ground Traffic Control if you include the GPS ID.
To access the custom asset fields, from the main menu click Manage, then go to Assets and click Custom Asset Fields.
Custom Fields is used to add custom asset properties. For example, a field can be created to enter the asset’s engine type, or an asset’s fuel type. Up to two custom fields can be added to any one asset’s properties but the total number of customer fields are unlimited.
The label that will be displayed in the Asset Properties dropdown.
All custom fields already created have been listed.
Clicking the edit link will place the existing label in the above Label box and allow the edit of the name. Click Update once changed.
Clicking Delete will remove the Custom Field; however, if an asset has this field associated with it, an error will be displayed and the Custom Field cannot be deleted.
Radio Addresses were used in conjunction with the 900Mhz equipment that is no longer supported. While this page allows the configuration of GPS IDs, use the Manage Assets page for the latest functionality.
To access the custom asset fields, from the main menu click Manage, then go to Assets and click Subtypes.
Asset Subtypes allow further granularity when reporting on an asset. Adding various subtypes, such as Small Pick Up Truck, Large Service Truck, etc. will allow easier filtering on reports when these subtypes are applied to assets properties in Manage Assets.
Add a Subtype
Add a subtype by clicking this link which will open the add subtype page. After entering the new Subtype, click the Add button.
Current subtypes are listed.
Edit the name of a subtype by clicking on its edit button, which will open the edit page.
To delete a subtype, click on the delete link for that type and then the delete button on the delete page.