Assets are vehicles, trailers, dollies, or any other piece of equipment that has a GPS unit installed on it. Assets also include equipment that may not have a GPS unit but will have an inspection performed on it. Every asset has both required and optional information that can be included in reports throughout Ground Traffic Control. Use this section to modify those properties.

Managing assets is important for accurate reporting and association between GPS data transmitted to Ground Traffic Control and the assets in any fleet. Use this area to manage the properties associated with each asset.

• Manage Assets
• Supplemental Asset Management Pages
  • Custom Asset Fields
  • Subtypes
  • Radio Address/GPS

Manage Assets

To access Manage Assets, from the main menu click Manage, then go to Assets and click Assets.

Filters

In the top-right corner, click Filters to show/hide the drop-down lists. Select the appropriate filter from each list and click Apply to display the corresponding assets:

• Location Filter: Select a location where the asset is assigned.

  If an asset is “Auto Created” it will be assigned UNKNOWN for the location.

• Asset Type: Displays the current vehicle type given to an asset.
• Asset Status: Select to display Active, Inactive, or both.
• Speed Classification: Select one of three speed classifications: Standard Speed, Truck Speed, and Undefined.
• Attribute Filters: Displays characteristics that can be assigned to one or more assets, creating customizable groups. This preset filter can be applied to the report through this drop-down Attribute Filters Admin.
• Expiry Type: If assets have been assigned an expiry, select the specific expiry to filter only those assets.
• Select Attributes:  If a preset Attribute filter is not set and chosen in the Attribute Filters drop-down, specific attributes can be selected and the results will be filtered. This will need to be selected each time the report is generated

Actions

Select from one of the following actions (if the action is grayed out, one or more assets must be selected):

• Edit: Select one asset from the list and click Edit to edit all of the properties of that asset. If you select multiple assets you can only edit common elements such as manufacturer, height, weight, etc.
• Legacy Expiry: If previous expiries were used, click to edit those.
  Note: It is not recommended to use the Legacy Expiry. Use the “Expiry” button for the latest in functionality.
• Expiry: Select an asset and assign a preset expiry. Those expiries must be configured in the Manage Expiry section of Ground Traffic Control.
• Add: Add a single asset at one time by clicking the Add button. For more information, see Create a New Asset.
• Import: Use the CSV import method to import assets in bulk.

Available Columns/Data

Columns can be shown or hidden by clicking on the Show/Hide Columns button.

• Asset No: The asset that is being reported. Clicking on the Info icon will display the available information for the asset. Clicking on the Asset No will display all of the inspections reported for the asset.
• Status: The status is referring to the EVIRs associated with asset and also include what the “Asset Status” is:
  •  indicates that there are no inspections reported for the asset.
  •  indicates that there were critical defects reported for the asset that have not been repaired.
  •  indicates that there were non-critical defects reported for the asset that have not been repaired.
  •  indicates that there are no defects reported for the asset and all previously reported defects have been repaired.
  •  indicates that the asset is marked as “Active” and will display in Ground Traffic Control reports.
  •  indicates that the asset is marked as “Inactive” and will be excluded from Ground Traffic Control reports.
• GPS ID: If the asset has a GPS ID assigned to it, it will be listed in this column.
• Tag: If the asset has an RFID Asset Tag assigned to it, the ID will be in this column.
• Type: The type associated with the asset, typically only used for extended assets such as dollies and trailers.
• Subtype: The sub type associated with the asset if applicable.
• Location: The location the asset is associated with. This is specific to the location filters throughout Ground Traffic Control.
• EVIR Mileage: The mileage as reported on the most recent EVIR associated with the asset.
• In Service: The date the asset was placed into service as entered when the asset was created.
• Manufacturer: The specified manufacturer of the asset as entered when the asset was created.
• Maintenance: If specified, the company that is responsible for maintaining the specific asset.
• License Plate: The license plate of the asset as entered when the asset was created.
• VIN: The VIN as it was entered when the asset was created.
• ECU VIN: The VIN as reported by the ECU.
• Exsid: An identifier used for assets that are referenced by a number or ID outside of Ground Traffic Control.

Create a New Asset

From the Manage Assets page, click Add to open the New Asset dialog. Once the asset information has been entered, click Save to create the new asset and close the dialog.

Asset Type	(Required) Select the asset type that applies to the asset. This is based on the type of Asset tag affixed to the asset. A standard will be used for most assets, but this can be changed if the asset is a dolly or trailer. “Unknown” is assigned to an asset if it was auto-created.
Asset No	(Required) The unique identifier that Ground Traffic Control uses to identify the asset.
Power Unit No	(Required) The unique power unit number that is displayed on driver logs within ELD. This is normally identical to Asset No, but may be edited to a different value.
ELD Device	Checkbox to indicate whether the asset is an ELD device.
Asset Subtype	Select a subtype to further classify the asset(s) based on the subtypes listed in the Subtypes section below.
Speed Classification	(Required) Select either Standard or Truck speed classification for the asset. Standard Speed: Observes automotive speed limits. Truck Speed: Observes tractor-truck speed limits. If the speed classification is set to Undefined, the Standard speed limits will be used for calculations in legacy reports and Truck speed limits will be used for calculations in newer reports. To ensure consistency, select the appropriate classification.
Location	(Required) The Ground Traffic Control location filter the asset should be associated with.
License Plate	The asset’s license plate.
VIN	Manually entered vehicle identification number for the asset.
ECU VIN	If applicable, the vehicle identification number as reported by the ECU. This cannot be changed or manually entered.
Manufacturer	Deprecated. This manually entered field has been discontinued, although information can be seen from previous inputs. Use the Manufacturer drop down to select the asset’s manufacturer.
Manufacturer	Select the asset’s manufacturer. This drop down is based upon the Manufacturer attribute list found in Admin Attributes. The default list is included with each new account.
Jurisdiction State/Province	Select the state or province where the asset is registered.
Maintenance Company	Select the company used for repairs and/or maintenance of your asset. This drop-down is based upon Maintenance Companies found in the Admin Attributes. The default list is included with each new account.
Zonar Tag	The RFID number from the asset tag affixed to the asset for performing inspections. For more information see the Asset tag section in Tag Types and Placement Guidelines.
GPS Id	Select the serial number of the GPS unit installed or to be installed in this asset. If the number is unavailable in the dropdown list, it may have been assigned to an auto-created asset. See Auto-Created Assets for more details.
Custom Fields	If you have custom fields configured, you can select them here and enter the desired values. See the Custom Asset Fields page for information on configuring these fields to be selectable.
Inspection Device	If the asset will have inspections performed on it using either a Samsung tablet or the 2010 handheld, select which device will be used.
GPS Device Type	This field is automatically populated with the type of GPS device that previously phoned home.
Radio Address	Deprecated. Previously, assets would send their data via Radio. This would be the address of the radio receiver.
External System Identifier	Some assets have an additional identifying number or name used in systems outside Ground Traffic Control. If needed, enter the appropriate external ID here.
Hubometer Mileage Offset	Deprecated. If the vehicle comes equipped with a hubometer or similar device, enter the current physical reading from the device accurately display the odometer in reports.
Asset Engine Hours	(Required) Enter the current physical reading of the asset’s engine hours.
In Service Date	(Required) Enter the date that the asset was placed into service.
Asset Status	Set the status of the asset to either Active or Inactive. Inactive assets will not be displayed in reports throughout Ground Traffic Control. Setting an asset inactive does not remove it from monthly billing, only from showing in reports. Billing is based on the total number of GPS IDs attached to your account. To stop billing for an asset, see Service Deactivation.
Height (ft)	The asset’s physical height in feet.
Weight (lbs)	The asset’s physical weight in pounds.
Weight per axle (lbs)	The asset’s physical weight per axle in pounds.
Width (ft)	The asset’s physical width in feet.
Length (ft)	The asset’s physical length in feet.
Are you carrying Hazardous Materials?	Specify if the asset will be carrying hazardous materials by specifying the type from the drop-down menu. The Height, Weight, Width, Length, and Hazardous Materials options should be included for assets with a tablet installed that has the Navigation application so appropriate routing is maintained for the asset.

Edit an Existing Asset

From the Manage Assets page, there are two ways of editing one or more assets. Click the pencil icon next to an asset to edit that asset’s properties in the Edit Asset dialog. The available fields when entering information are the same as in Create a New Asset. Once you have updated the asset information, click Save to save the information and close the dialog.

When editing an asset to change the GPS ID, the existing ID must first be unassigned. See Assigning and Reassigning GPS IDs To Assets for more information.

You can also edit the properties of multiple assets at one time. Click the asset in the list or click its check box to select the asset and add it to the Basket at the top.

Click the basket to show all the assets that are selected, which will be affected by editing their properties.

Once the desired assets have been selected, click Edit above the results to open the Multi Asset Edit dialog.

Update the asset properties for one or more assets. If multiple assets are being edited, some fields are grayed out and cannot be changed/input. Edit a single asset to modify these properties.

1. Custom Fields: (Single Asset Editing Only) Customer fields can be configured for input of asset properties. See the Custom Fields section below for configuration of these fields.
2. Multi Asset Editing Warning: If multiple assets were selected when clicking the “Edit Button” each of those assets that will be affected by the changes are listed.
3. Save and Save/Clear Basket: Once the changes have been made

Assigning and Reassigning GPS IDs To Assets

When assigning GPS IDs to assets, it is beneficial to treat GPS IDs as physical objects, and assets as having one slot for GPS IDs. If an asset needs to have a different GPS ID assigned to it, the old ID must be unassigned first before the new ID can be assigned.

Assigning GPS IDs

1. Click the Edit button to open the edit window for a selected asset.
2. Go down to the GPS ID field.
3. Click the dropdown. It will list all unassigned GPS IDs in the current account.
4. Select the ID matching the GPS unit installed in the vehicle.
5. Click Save.

If your only two options for ID are the old ID and None, you will need to unassign the ID first.

If you show a list of available IDs but do not see the ID you are looking for, it may be assigned to another asset or located in an Auto-Created Asset.

Unassigning GPS IDs

1. Click the Edit button to open the edit window for a selected asset.
2. Go down to the GPS ID field.
3. Click the dropdown to change from the assigned ID to None.
4. Click Save.

Unassigning a GPS ID from an asset does not remove it from your monthly billing. Monthly billing is based on the total number of GPS IDs attached to your account. To stop billing on an asset, see Service Deactivation.

Fix an Auto Created Asset

It is recommended that the replacement GPS unit be assigned to the asset before it is installed and powered on for the first time; however, sometimes this is not possible or does not happen. If a GPS unit is powered on but not associated with an asset inside of Ground Traffic Control, it will create an “Auto Created Asset” that will need to be either updated or re-assigned.

If the GPS unit was installed into a new asset and triggered an Auto Created asset, simply update the properties for that asset.

If the GPS unit was installed into an existing asset but triggered an Auto Created asset, the GPS ID must be unassigned from the Auto Created asset and then assigned to the appropriate asset. To re-assign the GPS ID to the correct asset, follow these steps:

1. Set the GPS ID of the existing asset to None.
2. Set the GPS ID of the Auto Created asset to None.
3. Set the GPS ID of the existing asset to the GPS ID that was associated with the Auto Created asset.

See the article on Auto-Created Assets for more information.

It is not possible to delete assets, hide them, or simply set their status to Inactive.

Importing Assets

1. A fast and efficient way of updating or creating multiple assets is by importing them via CSV file.
2. From the Manage Assets page, click the “Import” button. This will open the Import Assets pop-up.
   
   
3. It is recommended that you download at least the template prior to uploading driver information. This will ensure the format of the CSV is correct. The pop-up gives you the option to download a Sample Template or a Complete Set. The complete set includes a formatted CSV with all of the current assets’ information. This set is a good way to modify multiple assets at one time.
4. If you already have a formatted CSV file that you wish to upload, without downloading a sample or set first, click the Skip
5. Click the Browse button and select the CSV file that you wish to import and click open.
6. If the CSV file you are importing, such as the example and complete set, the file will have headers. If you have created your own and it does not have headers, you must uncheck the CSV Import Has Headers checkbox.
   
7. Click Submit.
   The import process will prompt the download of a CSV file after clicking on the Submit button. If the CSV file that downloads contains the words “No Rows Found” the import was successful. If there are rows of information, there were errors with the import. The error is indicated at the far right side of the data.

CSV Formatting

CSV columns need to be in the following order:

1. Asset Id: Empty for adding a new asset, required for editing an existing asset.
2. Asset No.: Required, must be unique to each asset.
3. Location: Required.
4. License
5. VIN
6. ECU VIN: Cannot be changed.
7. Deprecated Manufacturer: Deprecated.
8. Manufacturer
9. Jurisdiction
10. Type: Required.
11. Subtype
12. Maintenance
13. Zonar Tag ID: Numerals only, must be unique to each asset.
14. GPS Id: Required for editing an existing asset, must be unique to each asset.
15. Inspection Device
16. GPS Device Type: Cannot be changed.
17. Radio Address: Deprecated, must be unique to each asset.
18. EXSID: Must be unique to each asset.
19. Hubometer Offset: Deprecated.
20. Engine Hours: Required.
21. In-Service Date: Required, format is MM/DD/YYYY.
22. Status: Use Active or Inactive only.
23. Height
24. Weight
25. Weight per axle
26. Width
27. Length
28. Hazardous Materials
29. Custom Field 1
30. Custom Value 1
31. Custom Field 2
32. Custom Value 2
33. HOS Device Type: Must leave blank in import and toggle via the website.
34. Power Unit No.
35. Speed Classification: Use Truck or Standard only.

Supplemental Asset Management Pages

These pages are separate from the Manage Assets page in Ground Traffic Control, but as they are primarily used to support the Manage Assets page they are included here for quick access.