Once configured, use of the Electronic Logging Devices should be fairly routine. However a certain amount of software configuration is required before Drivers can access the mobile app and begin inputting their Hours of Service. The configuration steps need to take place in a certain order, as listed below.
Details
The first item to address is Details. This section is where the basic company information will be entered, such as Name, Address and DOT number. In addition certain optional account settings will be input, such as the required use of the portal assets list and whether or to force asset/ECM device connections.
Home Bases
Once Details have been entered, the next step will be the Homes Bases. Home Bases are the yards where vehicles are kept when not in use. GPS Trackit will enter the first Home Base using the shipping address provided for the initial order. Home Bases are used to determine when certain DOT rules are applied and therefore cannot off site offices or PO boxes. The address listed for the Home Base must be the physical address for the yard.
Drivers
Once Details and Homes Bases have been input, Drivers can be added to the system. Drivers cannot access the ELD App until this information has been entered. Each Driver will need their own login credentials. Under no circumstances can these credentials be shared, every Driver needs their own. Drivers license information is required for Driver creation, along with a Home Base assignment. Note: Driver credentials will not provide access to the ELD Administrative software.
Assets
Entering the Asset list. Tractors (vehicles) and Trailers are collectively known as Assets. Upon login Drivers must immediately select the Tractor being driven and if applicable, the Trailer being pulled. Therefore the list of Assets must be created via the Admin software or Drivers will be unable to log any Hours of Services. Asset creation requires both VINs and license plate information, along with Home Base assignment. If utilizing the optional Custom DVIR Templates, those should be created prior to building the Asset list.
Notifications
Notifications provide real-time update, a cornerstone of effective Fleet Management. Dispatchers, Administers and Managers need to know which Drivers have incurred violations, if vehicle inspections have revealed defects, if Driver have submitted Documents, etc… These in-the-moment email alerts are triggered as various events are recorded by the ELD. GPS Trackit strongly advises the use of the ELD Notifications for fleet supervisors and managers.
Roles
Access to the ELD Administrative software stems from User credentials. A required element in the creation of these credentials is the assignment of a Role. The Role assignment establishes the Users permissions, the amount of access the User will have within the software portal once logged in. Roles should be configured prior to the creation of User credentials. An unlimited number of Roles can be created, configured as needed. In addition, a Role can be assigned to as many Users as needed.
Users
Once Roles have been created (as described above), the individual User login credentials can be configured. GPS Trackit creates and emails the first set of credentials to the person who established the ELD account. Those credentials should be used to access the ELD Administrative software for further set up and the creations of any additional Users. An unlimited number of Users may be created. Note: User credentials will not provide access to the ELD Driver app.