EVIR

The Inspections tab displays the EVIR inspections submitted to an account. Inspections display on the tab in the form of a table.

Results can be sorted with the filters bar at the top of the page and columns on the inspections table can be toggled on and off with the Show/Hide Columns button.

How to Review an Inspection

Clicking on the line of an inspection opens its Inspection Details. This screen displays information about the asset, the inspector, and any defects found. Inspection Details are broken up into the following sections:

• Asset Information: Vehicle number, home location, VIN, and other identity information associated with the asset.
• Inspector: The operator that performed the inspection.
• Inspection Detail Information: Accessory information from the inspection. Includes information relating to odometer, fuel level, Hazmat and Oversized declarations and if any photos were taken during the inspection.
• Timing Information: Timestamps of when an inspection was started, marked complete, certified, uploaded to Zonar servers, and the total duration of the inspection.
• Inspection Results: Mentions how many defects were reported during the inspection.
• Zones & Defects: Provides results for every zone entered on the inspection. Groups results based on the defect type reported.
• Device Information: Lists the device type that performed the inspection, the inspection type selected, and the approximate address the inspection was submitted from.

The Asset with Open Defects tab shows all defects that have been reported in EVIR inspections. This report lets you sort and filter existing defects, review open defects and defect history for assets, and mark defects as repaired.

Assets with open defects display on the tab in the form of a table. Results can be sorted with the filters bar at the top of the page and columns on the inspections table can be toggled on and off with the Show/Hide Columns button.

Defect and Repair History

Selecting a line's Asset Name will open the defect and repair history for the vehicle. This page has two main sections.

Open and pending defects: This section displays all open defects that have been reported. Defects can be closed from this card by selecting the defect's checkbox and marking it as Pending, Repair Not Needed, or Repaired. If any option is selected, an additional menu will open and ask for repair details before the status change can be submitted.

Closed / Ignored defects: This sections displays the asset's closed defects. Clicking a line's link under the Repaired column will provide a summary of the action that closed the defect.

Inspection compliance tracking is currently under development. More information will be provided when this feature has been released.

The Missing Inspections tab is a collection of reports helps identify assets without inspections, assets that move beyond the specified threshold without an inspection, and inspectors who haven’t submitted their inspections.

Instructions on how to set up Missing Inspection Rules can be found in the Missing Inspections Settings section of this guide.

Missing Inspections sorts its results into three tabs:

Assets (with GPS): This tab tracks missed inspections for assets with associated GPS data to see which assets have not received an inspection, based on the configured rules, within a given time frame.

Assets (All): This tab tracks missed inspections for all the assets in the fleet whether or not the asset performed a trip. It identifies assets without inspections in the specified date range. When the report is filtered by inspection type, it lists assets lacking inspections of that type.

Inspectors: This tab tracks inspectors who have not completed any inspections within the date range specified. If the results are filtered on specific type of inspection, the report would show all the inspectors who have not performed that type of inspection.

The Settings tab is where companies can set specific rules and behaviors for their EVIR inspections. When selected the tab has two adjustable rules and a hyperlink to an expanded rule creation tool. 

More information about Missing Inspection Settings can be found in the next section. The adjustable settings include:

Default Zone Layout: Sets the default zone layout used for all new inspections on EVIR Mobile.

Inspection & Image Retention: Determines long inspections and images are kept on file.

The Missing Inspections tab relies on rules that can be created in the Missing Inspections Settings. To open these settings click the Missing Inspection Rules report link at the top of the page.

On this page administrators can create Rules that define what counts as a missed inspection. When a rule is created they can be assigned to vehicles in an account's fleet. Once assigned, those rules will dictate how the Missing Inspections tab populates results.

How to Create a Rule

To begin, click the Create a Rule button to open the Create Rule menu.

Get Started

1. Click the drop menu and select the location the rule will apply to.
2. Click the > button.

Duty Start

Duty Start is used to track for inspections that occur at the beginning of a trip. If the rule being created does not account for pre-trip inspections this menu can be left blank.

1. Under Select Inspection Type click the drop menu and choose the inspection type the rule will track.
2. Under Inspection is expected when selected event occurs pick the event that will prompt the Missing Inspections report to look for completed inspections. The available events are:
   • Power on: This triggers when the vehicle's engine-on state is reported.
   • Vehicle moves 10 miles radius: triggers when a vehicle moves beyond a 10 mile radius of its starting geolocation.
   • When exits selected zones: This triggers when a vehicle leaves an existing geofence zone. 
     • If selected, click Select Zones and choose the applicable zone(s).
3. Click the drop menu after Inspection is expected and select how long before the triggering event the inspection needs to be submitted.
4. Under How often inspection is expected for the selected event choose the frequency that this rule will run. The available options are:
   • Every time the event occurs.
   • Once per work period.
     • If selected, define the Time Zone, work period days, the start for the work period, and the end time for the work period.
   • Every time the event occurs within a work period.
     • If selected, define the Time Zone, work period days, the start for the work period, and the end time for the work period.
5. Click the > button to continue.

Duty End

Duty End is used to track for inspections that occur at the end of a trip. If the rule being created does not account for post-trip inspections this menu can be left blank.

1. Under Select Inspection Type click the drop menu and choose the inspection type the rule will track.
2. Under Inspection is expected when selected event occurs pick the event that will prompt the Missing Inspections report to look for completed inspections. The available events are:
   • Power off: This triggers when the vehicle's engine-off state is reported.
   • When selected zones entered: This triggers when a vehicle enters an existing geofence zone. 
     • If selected, click Select Zones and choose the applicable zone(s).
3. Click the drop menu after Inspection is expected and select how long the driver has to complete the inspection after the triggering event.
4. Under How often inspection is expected for the selected event choose the frequency that this rule will run. The available options are:
   • Every time the event occurs.
   • Once per work period.
     • If selected, define the Time Zone, work period days, the start for the work period, and the end time for the work period.
   • Every time the event occurs within a work period.
     • If selected, define the Time Zone, work period days, the start for the work period, and the end time for the work period.
5. Click the > button to continue.

Review & Submit

Summaries of the choices selected for the Duty Start and Duty End portions of the rule will display at the top of the menu.

To complete the rule creation:

1. Enter the Rule name
2. If applicable, click Select zones to exclude and choose any zones the rule will not apply to.
3. Click the > button.
4. Click Submit.

How to Assign a Rule

After a rule is created, it needs to be assigned to a vehicle. Once assigned, the vehicle will be tracked by the Missing Inspections tab.

To view fleet vehicles click Assets with Rules.

Assigning a Rule

1. Search the Asset List to find the desired vehicle and click on its check box .
2. Click Assign Rule.
3. Select an existing rule.
4. Click Save.

Removing a Rule

1. Search the Asset List to find the desired vehicle and click on its check box .
2. Click Clear Rule.
3. Click OK to continue.

How to Manage Rules

At any time an existing rule can be edited or deleted.

To view created Rules click Rules.

How to Edit a Rule

1. Search for the rule in the Rule List and select its check box .
2. In the Rule Summary panel, click the Edit icon.
3. Enter any needed changes in the Create Rule menu.
4. Under Review & Submit click Save.

How to Delete a Rule

1. Search for the rule in the Rule List and select its check box .
2. In the Rule List panel, click Delete or the Delete icon.
3. In the confirmation window click Delete.